Media archive of a property

The media archive makes it possible to upload pictures, Pdf, Excel and Word documents to a property, which can then be used for various internal purposes, e.g. pdf of instruction, photo of damage or display where the consumption meters are located in a property.

Here you start

Concepts – Files, Topics and Categories

When files are uploaded to the Media, they are automatically saved in a “Topic“.

A topic can consist of one or more files.

It is possible to add a title to the topic e.g. “Electricity” and a more detailed description of the content. It is also possible to add tags, which can make searching for specific files easier. More on that later.

Topics can be divided further into Categories. As a start, you have no categories, which is also not a prerequisite for using the Media. However, if you get a lot of topics that deal with the same thing, it can be an advantage to create categories to keep track.

You can always add or change a category.

Viewing

A category is displayed in the Media as follows:

Here is a category with 3 topics. 2 of the topics contain multiple files

A number appears in the upper right corner of an topic if it contains multiple files.

Click on the image for the topic to see the files

 

Download file from the Media

When you click on a topic, it looks like the following:

The arrow to the right of the image indicates there are more photos / files.

Click the arrow to scroll to the next file.
If you need one of your files, you can download it by clicking on the icon below the file.

Download file icon

Edit a topic

Click on a topic.

Click “Edit” below an image and all files will appear in the topic

Here are all 4 files in the selected topic.

                                    It is possible to edit a topic in the media

You have the option to change the following information for a topic:

1. Title
2. Category
3. Tags
4. Description

Upload files …

Only certain file types are allowed in the media – pdf, txt, docx, doc, xlsx, xls, pptx, ppt, jpe, jpg, jpeg, png, gif. If you try to save another type of file, a yellow warning will appear on the page and the file will be rejected.

To upload files to a new topic, press the “Upload” button next to the category in which the topic is to be placed.

If you have no categories, upload files to the “No category” category

… to an existing topic

If the file is to be uploaded to an existing topic, click on the desired topic in a category -> click the “Edit” button.

Then select the “Upload” button at the top of the new screen.

You can choose to upload one or more files from your computer at once.

… to a new topic

If you are uploading to a brand new topic, this box will appear with your selected files from the computer.

You can fill in information for the topic (or change):

1. Here, the order of the files can be changed by using the mouse to move the images around.
   The first image will be used as the topic image cover.
2. Give the topic a name / title.
3. E.g. select a category (You will see all created categories by the arrow to the right of the line).
4. E.g. connect tags. Start writing a word and there will be suggestions that can be selected.
   If the tag does not exist, then it will be suggested as a new word that can be created.
   Click on the desired word and the tag will be created.
5. E.g. make an in-depth description of the collection of the files in the topic.

Click Save

Step 4 – Type a word and select “Create Word” if it does not already exist

You can tap a topic at any time and scroll through the files in it – as well as adding and removing files. You can also move the topic to another category.

Options for a single file

Click on a single file in the topic and you will get extra function buttons over the images that can be used on the file.

• Upload (more files to this topic)
• Set as cover (uses the selected file as the front page of the topic in the category)
• Rename (option to change the file name)
• Delete (delete the selected file)

Create Categories

Categories can be created via the menu Settings -> Overview.

Search “Media”

Click the “Add” button.

                                                 Give the category a name

Click Save.

 

More about Tags

Each topic can have multiple tags. These can be used if you need further identification of the files. You can filter a view using tags.

Tags in a topic

The tags that are created will be displayed on the right side of the Media.

Click on a tag and you will only see the topics / files that have that tag.
The tag becomes bold when selected. It is possible to select multiple tags for a view.

Here the tag “Water” is selected – and only files with that tag are displayed on the page

If you want to see all files again, click once more on the tag in the filter.
Click until all tags are no longer in bold.

A general media for several properties

For info, there is also a general “Media” under Administration -> Property -> Media.

It can be used for conditions affecting several properties. This can be in connection with emptying rubbish bins, bathing restrictions, parking spaces etc.